Responsible for:

The monitoring of the daily flow of cash receipts and expenditures to include the department’s processing of payroll, accounts payable and accounts receivable.


  • Enter employee information and withholdings accurately into payroll service
  • Prepare payroll in accordance with federal and state requirements
  • Review and maintain accurate monthly payroll reports and reconcile to General Ledger
  • Collect, review and file employee timesheets
  • Post timesheets into Vantagepoint
  • Maintain Health Savings Account Plan
  • Prepare and process insurance enrollments and renewals
  • Monitor employees’ personal expenses and receive payments
  • Review employee expense reports for accuracy, chargeability, company credit card charges, and receipts; then copy for back up to reimbursable invoices
  • Produce and process semi-monthly check run for expense reports
  • Monthly reconcile balance sheet receivable account to American Express bill
  • Maintain working files for expense report files
  • Conduct master account bank reconciliation monthly and reconcile to cash accounts
  • Reconcile to W-2’s to annual reports and distribute to employees
  • Responsible for annual review and audit of workman’s compensation insurance
  • Conduct annual review of general liability and property and casualty insurance coverage
  • Maintain and review fixed asset ledger
  • Review monthly Balance Sheet and Profit Planning Monitor accounts
  • Produce accurate and timely financial reports
  • Conduct monthly A/R meeting with all Project Managers
  • Assist with management of upgrade from Deltek Vision to Deltek Vantagepoint


  • College degree in accounting
  • Previous payroll processing experience or with a payroll service
  • Enjoys working with
  • Knowledgeable of overtime stipulations, labor laws, Social Security/Medicare withholding, FIT and SIT withholdings, and COBRA
  • Strong written and verbal communication skills
  • Works well under pressure
  • Has a high level of detail


  • Pay checks processed and issued accurately monthly and on time
  • Accurate employee benefit accruals including all withholdings and paid time off
  • Timesheets are accurate when posted to Vantagepoint
  • Distribute correct W-2’s annually
  • Expense checks accurate and issued semi-monthly
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